HVAC contractors installs · maintenance contracts · rooftops

HVAC time tracking for installs and service contracts

Q: Can a tech clock in from the truck before arriving?

Only if you allow it. With clock in anyway off, a punch outside the job's circle doesn't go through. With it on, the punch is accepted and flagged, with the distance from the site, so you decide whether it counts.

Your installers spend a week on a rooftop changeout, your techs rotate through the same buildings every quarter, and the hours land on a timesheet days later. GEOTT checks each clock-in against the geofence of the job, keeps working in mechanical rooms with no signal, and adds up hours per job for every install and contract.

Start with one crew See a sample week

$7 per active worker a month · 15-day trial, no card · works in mechanical rooms without signal

HVAC technician on a rooftop next to air conditioning units — A rooftop job: open sky, so the clock-in reading is usually sharp.

Where does a GPS time clock fit in an HVAC company?

On jobs you know in advance: new installs, replacements that take several days, and maintenance contracts at the same buildings every month or quarter. Each one becomes a site with a circle around it. GEOTT is built for job sites, not for dispatching one-off service calls to a new address every hour, and we'd rather say so up front.

Where GEOTT fits, and where it doesn't
Type of work	Fit	How to set it up
Commercial install or rooftop changeout	Strong	One site per job, crew assigned for the duration
New construction rough-in and trim-out	Strong	One site per project, hours split when the crew moves
Quarterly maintenance at the same buildings	Strong	Each building a permanent site, techs assigned by crew
Residential service calls, a new address every hour	Weak	Better handled by your dispatch software; GEOTT doesn't dispatch

How do HVAC techs clock in with GEOTT?

They open GEOTT from a browser link or a home-screen icon and tap once when they reach the job. The phone's position is read at that moment, checked against the site's circle and screened for faked GPS. No signal in the basement plant room? The clock-in is saved on the phone and sent later.

Circle per job

A punch from the supply house or the truck stop doesn't count on the job: it is refused or flagged for your review.

No signal, no problem

Mechanical rooms and parking levels lose coverage. The clock-in waits on the phone and uploads by itself.

Two jobs, one day

Morning on a maintenance contract, afternoon on an install: a site change splits the hours between the two.

Lead tech as manager

Give the lead tech project manager rights on an install: hours, files and crew messages for that job only.

What does a week of HVAC work look like in GEOTT?

A sample week with invented jobs: two installers on a rooftop unit replacement, one tech on maintenance rounds. By Friday GEOTT shows 120 hours across six sites, with the install at 64 hours, the number to check against the bid before the next one goes out.

Sample data: three workers, one week
Site (sample)	Type	Hours	Note
Medical office, rooftop units	Install	64	2 installers, Monday to Thursday
School district, boiler room	Maintenance	14	No signal: punches synced at noon
Grocery store, refrigeration	Maintenance	10	Site change after lunch
Office building, chillers	Maintenance	12	Quarterly visit
Restaurant, kitchen exhaust	Install	16	Friday, 2 installers
Shop	Prep and loading	4	Shop added as a site

On an iPhone, entries saved without signal go up when the tech next opens GEOTT with coverage. Hours rules for overtime after 40 hours a week are applied automatically for US companies.

What radius works for rooftops and plant rooms?

Rooftops have open sky, so readings are usually close: phones are typically accurate to about 4.9 m (16 ft) under open sky, according to GPS.gov. Basements and plant rooms are the opposite. Ask techs to clock in at the building entrance and size the circle for the whole lot.

GEOTT suggests a radius and reports after the first week if honest clock-ins fall just outside. More on geofence time tracking.

Starting points by type of site
Site	Suggested radius
Restaurant or small retail	60 m (about 200 ft)
Office building or clinic	100 m (about 330 ft)
School or hospital campus	250 m (about 820 ft)
New subdivision	400 m (about 1,310 ft)

How much does GEOTT cost for an HVAC contractor?

$7 a month per worker who clocked in that month. A contractor with 9 field techs and installers pays $63 in a full month; office staff and dispatchers who don't clock in are free. No base fee, no charge per job or per building, no annual plan, and slow months cost less on their own.

Worked examples and what counts as an active worker: GEOTT pricing.

HVAC questions

What is the best time clock app for HVAC technicians?

For installs and maintenance contracts, one that ties each punch to a job, works in plant rooms without signal and splits a day between two jobs. GEOTT does that for $7 per active worker. For dispatching one-off residential calls, keep your field service software: GEOTT doesn't dispatch.

Does GEOTT replace my field service software?

No. GEOTT is a time clock: it proves where and when each punch happened and turns punches into hours. It doesn't schedule calls, quote, invoice or manage parts. Many contractors use it next to their existing tools, for the crews on longer jobs.

Can a tech clock in from the truck before arriving?

Only if you allow it. With "clock in anyway" off, a punch outside the job's circle doesn't go through. With it on, the punch is accepted and flagged, with the distance from the site, so you decide whether it counts.

Do techs need to install an app?

No app store download: GEOTT opens from a link in the phone's browser and can be added to the home screen. It works on older phones with little free space, and the interface switches to Spanish for techs who prefer it.

Which other crews use GEOTT?

Any company whose people start the day on a job site instead of in an office. Each page takes one trade, its typical day and the radius that fits its sites.

How do I test GEOTT on an HVAC install?

Set up your next install as a site, add the crew and let them clock in for the length of the job. Compare the hours GEOTT shows with the bid. The trial lasts 15 days, needs no credit card and ends without an automatic bill.

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