Home
Industries
Events and catering

Event, catering and AV crews new venue daily · temp staff · early load-in

A time clock for crews at a different venue every day

Friday a convention center, Saturday a vineyard wedding, Sunday a festival in the park, each with a crew that's half regulars and half people hired for the weekend. GEOTT lets you set up the venue in a minute, invite temporary staff with a link or a QR code, and check every clock-in against the venue's circle.

Start with your next event How fast is setup?

$7 per active worker a month · temp staff invited by QR code · nothing to install

Event and catering crew setting up an outdoor venue — Load-in at an outdoor venue: the crew clocks in when they arrive, inside the venue's circle.

What makes time tracking hard for event crews?

The venue changes every day and the crew changes every weekend. A time clock that needs a kiosk, a badge or a day of setup doesn't fit. GEOTT runs on each person's phone from a link, a new venue takes a minute, and people hired for one event cost nothing in the months they don't work.

Event problems and what GEOTT does about them
Problem	What GEOTT does
A new venue every day	New site in a minute: search the address, or stand at the venue and tap «I'm here: use my position»
Staff hired for one weekend	Invite by link or QR code; they open it in the browser, nothing to install
Clock-ins from the parking lot or the hotel	Refused, or accepted with a flag, outside the venue's circle
Who has arrived for load-in?	Live view of who is on the clock at each venue and who hasn't clocked in yet
The event is over	Close the site: no more clock-ins there, hours and history stay
Rosters and staff booking	Not covered: GEOTT records who worked where and for how long

How do I set up a venue and a crew the same morning?

Create the site with the venue's address and a radius, or tap «I'm here» when you're standing at it: that reads your position once, only yours. Then show the invite QR code to the new staff at the door. They scan it with the phone camera, set a PIN and can clock in right away.

1. Add the venue

Address search on the map, or «I'm here» on your phone at the venue. Pick a radius that covers the load-in dock.

2. Show the QR code

New staff scan the invite with the phone camera. No app store, no account to create by email.

3. Crew clocks in

One tap at the venue. The position is read once and checked against the circle, then the shift runs.

4. Close the venue

When the event is over, close the site. Its hours stay in the reports and the export.

Step by step with screens: how GEOTT works.

What does an event weekend look like in GEOTT?

A sample weekend with invented events: three venues, 62 shifts worked by 38 different people, 552 hours. The by-project export gives the hours per event, the figure the client invoice is based on; GEOTT doesn't invoice clients itself.

Sample data: one weekend, three venues
Event (sample)	Day	Staff	Hours
Trade show load-in, convention center	Friday	12	72
Wedding dinner, vineyard	Saturday	20	180
Food festival, city park	Sunday	30	300

If those 38 people are the only ones who clock in that month, the bill is 38 × $7 = $266. Regulars who worked all three days count once.

How big should the circle around a venue be?

Big enough to include the load-in dock and the staff parking you consider part of the venue. Outdoors phones are typically within 4.9 m (16 ft), says GPS.gov; inside a ballroom or a convention hall the reading drifts, so allow more room there.

More: geofence time tracking.

Starting points for event venues
Venue	Suggested radius
Hotel ballroom or restaurant	100 m (about 330 ft)
Wedding venue or vineyard	200 m (about 660 ft)
Convention center	300 m (about 985 ft)
Park festival or fairground	500 m (about 0.3 miles)

How much does GEOTT cost for an event company?

$7 per person who clocked in during the month. Someone hired for one weekend costs $7 that month and nothing after, even if they stay in your list for the next season. Planners and office staff are free, and there is no per-venue fee.

More: GEOTT pricing.

Event company questions

Do temporary event staff need to install an app?

No. They open the invite link or scan the QR code and GEOTT runs in the phone's browser. They can add it to the home screen if they come back often, but it isn't required.

Can I create a venue the morning of the event?

Yes. Search the address and set the radius, or stand at the venue and tap «I'm here: use my position». The site is ready for clock-ins as soon as it's saved.

Does GEOTT book staff or build rosters?

No. GEOTT records who clocked in, at which venue and for how long. Booking and rosters stay in the tool you use for them; GEOTT gives you the hours that were actually worked.

What if the venue has no signal inside?

The clock-in is saved on the phone with its original time and sent when the signal comes back, marked as offline. More: offline clock-in.

Which other crews use GEOTT?

Any company whose people start the day on a job site instead of in an office. Each page takes one trade, its typical day and the radius that fits its sites.

How do I test GEOTT at one event?

Add the venue of your next event, invite the crew with the QR code and let them clock in. On Monday you'll have the hours per person and per event. The trial lasts 15 days, needs no credit card and doesn't bill when it ends.

Start the 15-day trial · no card Ask for a demo